job we undertake is treated as a project. This ensures that all procedures
are set in place which are needed to ensure that the job is completed
on time, and to the required standards.
An understanding of the total job is needed in order for it to be divided
into manageable units which are easy to control. Once these units have
been identified, the documents to be processed can be batched. Batch controls
are then introduced which in turn assist the project manager in controlling
the flow of work.
Each document within a batch wil be prepared for scanning. Depending on
the indexing requirements, each drawing may need to be labelled and details
recorded for future indexing purposes.
Scanning begins once all preparation in completed and the project manager
is satisfied with progress up to this point. This is a straight-forward
procedure, but requires that the scanner is set up to provide the best
possible image for the type of drawing being scanned. Any enhancement
to be done to each drawing, will be carried out in batch mode following
When a batch has been scanned and each drawing has been examined and approved,
indexing will then take place. This can simply as drawing number of filelds
We can devise
much more sophisticated procedures that would allow you to access drawings
by other fields needed, such as drawing number, location, i.e. Queen's
Bridge, architect or description.
Any indexing data which can be accessed from an existing computer file
will be used. This normally provides a much more accurate level of indexing,
but it is essential, and we certainly ensure that adequate procedures
are in place so that the correct data is applied to the corresponding
At each stage of the above, routines need to be followed and predetermined
steps are taken to ensure that all drawings are correctly dealt with and
that all images are acceptable and indexed with the correct fields.
quality checks have been completed, additional procedures, such as vectoring
of each drawing can be applied.
Here at Digital Archiving Services we ask that each customer nominate
one member of their staff who will be responsible for liasing with our
project team and assisting in the resolution of any queries which may
an exceptional service is very important to use and we strive very hard
to accommodation customer queries and needs.